Executive Assistant

We’re Hiring  
Are you passionate about working in the creative industry? Do you thrive in a fast-paced agency environment where no two days are the same? If so, we’d love to hear from you!

We’re on the lookout for an Executive Assistant to support our Managing Director and play a key role in stakeholder management and assist with the smooth running of the agency.

Allow us to introduce ourselves.
We’re Apparent, a full-service, independent agency made up of 180+ thinkers, creators, and solution-makers doing what we do best. One thing you should know about us: we’ve got an entrepreneurial spirit, and we know the work worth doing doesn’t fit into neat, tidy boxes. And neither should you, for that matter.

We punch well above our weight, with some of the biggest clients in the world on our roster, from global giants like Google and Volkswagen, to startups just beginning their journeys. Our approach? We call it the red thread. In other words, it’s the thing that connects everything we do, from the customer, through to the client and brand.

On any given day you can expect to cross paths with someone in strategy, creative, media, client service, technology, and experience.

A few things you’ll like about working here:

• A flexible and hybrid working policy
• Generous parental leave and extra summer days off
• Plenty of growth and training opportunities
• 24/7 access to our employee assistance program for you and your family

We’re seeking an Executive Assistant to be the right hand of our MD and play a key role in keeping the business running smoothly. This is an exciting opportunity for someone who thrives in a fast-paced, creative environment and loves making things happen behind the scenes.

• Managing diaries and scheduling across multiple department leads and teams
• Organising and coordinating meetings, preparing agendas, minutes, reports, presentations and correspondence to a high standard
• Provide support to the broader leadership team as required
• Handling confidential and high-level projects with discretion and professionalism
• Filing and maintenance of drives storing agency contracts and legal documents
• Booking executive travel arrangements
• Support in booking and managing executive client events and meetings
• Support in organising regular agency social events and activities
• Reconcile monthly credit cards and cash expenses
• Supporting ad hoc initiatives that keep the business and MD operating efficiently

• Minimum 5 years’ experience as an Executive Assistant within a creative environment (agency, production, design, media, etc.)
• Someone proactive, confident, and capable of working autonomously without missing a beat
• A master organiser with exceptional attention to detail and the ability to juggle multiple moving parts and solid project management ability
• A strong communicator, articulate, clear, and a natural organiser, and a whizz with Google Suite
• Discreet, trustworthy, and reliable when handling sensitive information
• Warm, personable, and great at building rapport with people at all levels of the agency